Who we areThis Website is owned and operated by or on behalf of Essentra plc (“We”, “Us” and “Our”, as appropriate in the context). Essentra plc is a data controller and in some instances a data processor as set out under applicable Privacy and Data Protection laws such as the Data Protection Act 1998 (as amended) inclusive of the General Data Protection Regulation when it comes into force on the 25 May 2018. We are registered in England and Wales under company number 547495 and our registered office is at Avebury House, 201-249 Avebury Boulevard, Milton Keynes, Buckinghamshire MK9 1AU. We reserve the right to change this Policy from time to time. The date shown at the start of this Policy indicates when it was last revised. If we make any changes to the Policy you will be notified of all changes through the website, so please check this webpage regularly for updates.
Our legal basis for handling your personal dataWe will not collect any personal data about you without your ‘Consent’ in certain instances, for example when you tick a box wishing to receive emails or newsletters or when you ask us to respond to a query or question from you. When you give us your personal data, we will ensure that you are notified of what we intend to do with it and why it is required. In some circumstances we will use our ‘Legitimate Interests’ in a way which you might reasonably expect of us, for example, as part of our day to day business operations we may use your contact details to send you updates or direct marketing material about products or services that we believe you may be interested in by post, telephone, email or fax. We will ensure that this does not affect your data privacy rights, freedom or interests. In other circumstances, we will handle your personal data under our ‘Contractual Obligations’ for example to deliver a product or service you ordered directly to your address or an address of your choice. Finally, we may handle your personal data under our ‘Legal Obligation’ to comply with any applicable laws.
How we collect your personal dataWe collect personal data when you visit any of our websites, use your account or buy any of our products and services; when we invite you to events or ask you to update the personal data we already hold on you; when we need to process and fulfil orders; when you communicate with us via telephone, online or through social media; when you open an account with us; when you request a call back, follow-up with a query, or wish to raise a concern with us; when you complete any surveys we send you; when you give permissions for third parties to share your personal data with us; when you use your phone number to call our customer service teams. We may also obtain personal data about you (such as your name, address and email address) if you are a customer of our business or you work for a customer of our business.
How we use your personal dataWe are committed to providing you with the best experience and to achieve this we may use data you give to us: (a) to carry out our obligations arising from any contracts entered into between you and us and to provide you with the data, products and services that you request from us; (b) to provide you with data about other goods and services we offer that are similar to those that you have already purchased or enquired about; (c) to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you; (d) to notify you about changes to our service; (e) to ensure that content from our website is presented in the most effective manner for you and for your computer. Data privacy law permits this under our ‘Legitimate Interest’ to help us understand our customers through providing you with a high standard of customer service.
Where we store your personal dataTo deliver some or all the services referred to above, we will need to process and store your personal data and may need to transfer it for such processing outside the European Economic Area (“EEA”) to other employees or Group companies inclusive, but not limited to Asia, Australia or America for the purposes of:
- Improving communication and disclosures relating to Essentra plc and its international business activities
- The fulfilment of customer orders and the processing of payment details
How we protect your personal dataWe know how much data security matters to you, that’s why we are committed to treating your personal data with due care. To protect your privacy, we employ a variety of technical and organisational measures to keep personal data safe and to prevent unauthorised access to, or use, or disclosure of it.
How long we keep your personal dataWe remove most of our personal data provided by you as soon as services are ceased, and the personal data will also cycle out of our long-term backups. We retain logs of emails as a record of our contact and for the reasons of handling complaints and for compliance monitoring. We will continue to store limited personal data about you (including transactions records) for up to 10 years for accounting, record keeping and administrative reasons. If we consider there is a need to store records for longer, for example when matters are subject to a dispute of claim, then we will retain the data for as long as it is required.
Your personal data rightsWe want to ensure you remain in control of your personal data by making sure you understand your legal rights as follows:
- That we give you access to the personal data we hold about you, free of charge in most cases.
- That we correct your personal data when incorrect, out of date or incomplete.
- That we stop using your personal data for direct marketing or profiling (either through specific channels, or all channels).
- That we stop any consent-based processing of your personal data after you withdraw that consent.
How to control your personal data for direct marketingWe use the personal data you provide to us to communicate with you by phone, email, fax or post to tell you about actions to take to keep your account active, updates that are available to you, items remaining in your basket and to promote our products or services to you. We will use our Legitimate Interest to provide you with information about goods and services we offer that are like those that you have already purchased or enquired about. You will always be given the option to opt-in and out of marketing from us; You can click to unsubscribe in every email communication that we send about marketing; and You can change your preferences before you open an account or when you log into your account.
When to contact the RegulatorIf you are unhappy with our response to any requests you have made to us regarding the use of your personal data or feel that your personal data has not been handled correctly, you have the right to lodge a complaint with the Regulator. In the UK this is the Information Commissioner’s Office and you can contact them by calling 0303 123 1113 or online at www.ico.org.uk/concerns If you are based outside of the United Kingdom, you have the right to lodge your complaint with the relevant data privacy regulator in your country of residence.
How you can contact usAny questions you have about your personal data or this Policy should be directed to Gladys Ombu, Group Head of Privacy and Data Protection Officer who will be happy to assist you: Telephone us on +44 (0) 1908 359100 Email us at firstname.lastname@example.org Or write to us at Avebury House, 201-249 Avebury Boulevard, Milton Keynes, Buckinghamshire, MK9 1AU.
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How to control and delete cookiesWe treat all the data held with the utmost care and security. However, if you wish to restrict or block the cookies which are set by this website, or indeed any other website, or if you wish to receive notification of cookie placement requests or decline cookies completely, you can do this through your browser settings. The Help function within your browser should tell you how. Please be aware that declining or denying cookies may prevent you from being able to use the website to its highest capability. Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers as well as more general information about cookies.
Cookies used by this websiteThis is a list of the main cookies set by this website, and what each is used for:
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